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FINAL EXAMS

The University Approved Absence Office DOES NOT issue University Approved Absences for final exams.

DO NOT SUBMIT AN ONLINE REQUEST FOR A UNIVERSITY APPROVED ABSENCES FOR FINAL EXAMS. If you need to miss a final exam due to a medical or mental health concern, family or personal emergency, religious observance, or exam schedule conflict, please follow the instructions below and communicate directly with your instructor to schedule a make-up.

To change an exam date due to a medical or mental health concern:

Visit a CHS or CAPS provider to be considered for the “Excused Examination List” OR visit a non-CHS or CAPS provider and fax documentation of your visit to CHS Health Information (919-966-0616). Follow next steps given by CHS or CAPS. ***For more detailed information, see https://caps.unc.edu/services/academic-interventions/final-exam-excuse-request.

  • Academic Related/Other Non Medical Issues: Academic Advising
    • Phone: (919) 966-5116
    • Drop-in hours are available for quick meetings and are intended for brief guidance on matters such as withdrawing, dropping/adding, course approval forms, and other topics that can be handled in five-to-ten minute sessions. See Drop In Hours Schedule
    • Chat: Advisors are available on chat service Monday through Friday from 4:00 pm until 5:00 pm, except for University holidays. You should use this service for general questions about policies and procedures only.

To change an exam date due to personal or family emergency:

  • Visit Academic Advising during drop-in hours as soon as possible.

To change an exam date due to 3 or more exams within 24 hours, or two exams at the same time:

To change an exam date due to religious observance:

  • Contact and meet with an Academic Dean in Academic Advising as soon as possible

Covid-19 Absence Requests

If you have tested positive for Covid-19 and need a University Approved Absence, please submit your positive Covid-19 test results at this link: http://go.unc.edu/covidpositive.  Please do not submit Covid-19 Absence Requests directly to the UAAO.

Requesting a University Approved Absence

The University Approved Absence Office (UAAO) has the authority to issue University Approved Absences in limited circumstances.  However, students must work directly with instructors to navigate the details of making up missed work, rescheduling mid-terms or other tests/exams, or requesting extensions to deadlines.

Step 1: Communicate directly with faculty about your absences

Instructors often build policies about absences into their syllabi, allowing for flexibility with a certain number of absences to account for commonly occurring illnesses or other obligations that do not meet the criteria for a University approved absence.  Connect with your instructor about your absences before determining if your absence warrants University approval and submitting a request.  It is not required of instructors that an absence be University approved by the UAAO, but if an instructor would prefer that the circumstances of the absence be verified, they may refer you to our office.

Instructors may work with students to meet attendance needs that do not fall within University Approved Absences.  For situations when an absence is not University approved (commonly occurring illnesses/minor injuries, job interviews, planned travel, etc.), instructors determine their own approach to missed classes and make-up assessments and assignments.

Step 2: Determine if your absence meets the standard of a University Approved Absence

Under the Class Attendance Policy a student can request an absence be University approved only if it falls within the criteria outlined below:

1. Authorized University activities

2. Disability/religious observance/pregnancy, as required by law and approved by Accessibility Resources and Service and/or the Equal Opportunity and Compliance Office (EOC)

3. Significant health condition and/or personal/family emergency as approved by the Dean of Students, Gender Violence Service Coordinators, and/or the Equal Opportunity and Compliance Office (EOC).

Examples of a significant health condition may include (but are not limited to):

  • emergency surgery, hospitalization, medically ordered isolation due to a dangerous communicable disease (i.e. tuberculosis, measles, mumps, varicella), a severe injury/condition that immediately affects mobility and/or cognition, or acute exacerbation of a chronic mental health issue necessitating immediate stabilization.

Examples of a personal emergency/family emergency may include (but are not limited to):

  • the death or acute onset of a life-threatening illness of an immediate family member, direct exposure to or involvement in a current or recently occurring personal traumatic event, or a dramatic and sudden change to life circumstances.

Step 3: Submit your request

Students are bound by the Honor Code when making a request for a University Approved Absence.

Covid-19 Absence Requests ONLY

  • If you received a positive COVID-19 test result at Campus Health, Campus Health will automatically submit your absence request. If you tested positive anywhere else (including on-campus using Radeas), you must self-submit your request and your positive test results at http://go.unc.edu/covidpositive to receive a University Approved Absence. Please do not use the link below to submit an Absence Request for Covid-19. For the most up-to-date information on CHS recommendations for Covid-19, visit: campushealth.unc.edu/services/primary-care/covid-19-service-details-and-faqs/.

Submit a Request for a University Approved Absence

  • Submit a University Approved Absence request here.

Please note:

  • All absence documentation must be attached directly to your request.
  • Requests should be submitted as early as possible to allow for appropriate review and processing time. Absence requests must be submitted to the UAAO within 5 business days following the last date of absence and all documentation within 10 days if not attached to the initial request.
  • View a Tutorial on how to use the University Approved Absence Hub to submit an absence.

For more information about the University’s class attendance policy, please review the Undergraduate Bulletin.